Security clearance required: Secret

Location: Ottawa, Ontario

Work hours: 37.5 Hours

Contract duration: Approximately May 28 – November 30, 2012

 

Languages required: Bilingual

 

Additional details: BACKGROUND
The Public Health Agency of Canada requires program administration support for the office of the Director, Surveillance, Outbreak and Response Section. A high level of understanding of the federal government and strong organizational and communication skills will be required.

DUTIES

Tracking documents and developing tracking reports
Supporting the coordination of management meetings
Preparing correspondence
Assisting Director with monthly variance reports; quality control and analysis of requests for financial approvals in accordance with policy and procedure requirements
Monitoring, collecting information and providing status updates/reports to support Director’s decision making
Participating in management team meetings
Providing general administrative/executive services for an office.

WORKING ENVIRONMENT

Busy office environment

MANDATORY CRITERIA (resource must have the following)
Must meet the Minimum Mandatory Qualifications as per THS, Annex “C” of Part A, Statement of Requirement-Classifications (Version 1) available on the THS website http://www.tpsgc-pwgsc.gc.ca/app-acq/sat-ths/classifications-eng.html


Recent experience (within last 6 months) providing assistance to federal senior management teams involved in analyzing, developing and coordinating program related strategies and initiatives.
Experience in assisting in preparation of briefings and presentations
Experience in providing administrative support on management variance reporting and budget allocations for a senior manager’s office
Experience collecting, analysing and providing status updates/reports to support Director’s decision making
Experience planning and organizing meetings and/or teleconferences and preparing meeting packages for program initiatives
Experience monitoring program activities and processing financial information in accordance with Treasury Board guidelines
Recent experience using computer software applications ( including word processing software such as Word, Word Perfect, PowerPoint, Excel and Outlook/Lotus Notes)
Experience with federal government processes related to records management.

Qualifications/Education:
Certificate, diploma, or degree in a relevant field, from a recognized post secondary institution or an acceptable combination of education, training and experience is required;

Minimum of three (3) years of relevant experience is required.

 

Security clearance required: Enhanced-Reliability

Location: Ottawa, Ontario

Work hours: 37.5 Hours

Contract duration: As soon as Contract is Awarded – November 30th, 2012

 

Languages required: Bilingual

 

Additional details: The duties of the employee will be as follows:

The duties of this employee will be as follows: A Junior Administrative Service Bilingual Clerk is required to type, read, review and compose Enrolment Transfer Posting Instruction. They will be required to manipulate the MCoin Message drafter software and Microsoft Access software in order to type, read, review and compose the required messages in a large volume.
Member will operate the Manage Transfer DataBase to input all Reserve applications from our D MIL C inbox.
Previous DND experience is essential as there will be very little time to instruct on the Forces Rank Structure and organization.

Qualifications/Education:
Successful completion of two years of secondary school, or an acceptable combination of education, training and experience is required

 

Security clearance required: Enhanced-Reliability

Location: Ottawa, ON

Work hours: 37.5 Hours

Contract duration: As soon as Contract is Awarded – April 30th, 2012

 

Languages required: Bilingual

 

Additional details: DUTIES

Provide administrative assistance to the directorate e.g: scheduling team meetings and making the necessary logistical arrangements.
Create agendas for meetings.
Take and distribute minutes at meetings.
Maintain records of decision.
Manage the Director's correspondence and schedule.
Ensure that all relevant documentation is properly stored in the Project Repository (Oracle Beehive).
Facilitate Director and teams travel requests and ensure that all appropriate documentation is filed for prompt settlement.
Ensure that the Director has in his/her possession all relevant documentation for his/her meetings of the day.
Expense claim management and maintenance.
Draft and prepare internal and external correspondence.
Perform other general administrative duties as requested.

MANDATORY CRITERIA (resource must have the following)
Must meet the Minimum Mandatory Qualifications as per THS, Annex “C” of Part A, Statement of Requirement-Classifications (Version 1) available on the THS website http://www.tpsgc-pwgsc.gc.ca/app-acq/sat-ths/classifications2-eng.html#s2-1

Mandatory Requirements:

Ml. Security clearance, at the level of Enhanced at the time of candidate proposal. Specify certificate number and expiration date. Note: The security clearance certificate number must be assigned to the bidder.

M2 Minimum three years of
experience working in an IT project environment at the Management level.

M3 Minimum one year experience as an Administration Assistant

Qualifications/Education:
Successful completion of courses in administration (business, office, public, etc), financial management, business or related field, at the secondary school level or from a recognized post secondary institution, or an acceptable combination of education, training and experience may be required

Minimum of one (1) year of relevant experience is required

 

Security clearance required: Secret

Location: Ottawa, Ontario

Work hours: 37.5 Hours

Contract duration: 42 Weeks

 

Languages required: Bilingual

 

Additional details: As part of the Infrastructure and Environment Training Framework Project and as a key enabler supporting ADM(IE)'s Functional Authority in IE, there is a requirement for technical support person to work within the Defence IE Community Management Office to help coordinate, standardize and enhance the IE online learning capability through the DND/CF learning management system, manage the data around IE learning requirements and provide an accessible online communication mechanism for the entire Defence IE Community through IE Learning Portal. This requirement directly effects the timeliness and outcome of Decisive Point (DP) 20 of the ADM(IE) Campaign Plan.



DUTIES 1. Provides assistance and support to e-course participants who are having difficulties with the online course functionality/material and require help in understanding how to navigate/use the E-Learning intranet courses. 2. Coordinates the development and update of online learning tools, Intranet E-Learning applications and website development in collaboration with departmental IT experts; 3. Maintains the Infrastructure and Environment Learning Portal website by updating and posting course material, outlines, forms, etc. using software such TeamSite, Adobe Dreamweaver, Adobe Illustrator, Adobe Photoshop, Adobe Flash, etc. and tests all new ELearning courses, software applications, tools, etc. in order to ensure functionality and troubleshoot any issues and problems identified. 4. Pro rams e-course content into technical tem late usin SCORM standards.



WORKING ENVIRONMENT



The work requires psychological effort to maintain efficient and effective production in an office environment where work performance is restricted by intermittent distractions including inquiries from colleagues within the Directorate, visitors to the Work Unit and telephone calls from coordinators. The work requires psychological effort to address conflicting work priorities and concurrent requests for HR training information from the manager and team leaders of the Directorate and from Corporate and Division Level coordinators. The work requires psychological effort to cope with a wide variety of Human Resources related training issues including, tight deadlines, time pressures, changing work priorities and workplace emergencies and frequent and unpredictable work assignments.



MANDATORY CRITERIA (resource must have the following)

Must meet the Minimum Mandatory Qualifications as per THS, Annex "C" of Part A, Statement of Requirement-Classifications (Version 1) available on the THS website http://www.tpsgc-pwgsc.gc.ca/appacq/sat-ths/classifications-eng.html



Education:



Secondary school diploma is required

Certificate, diploma, or degree in computer science or other relevant field from a recognized post secondary institution is required



Experience:



Minimum of one (1) year experience providing desktop computer support services specifically for PC or Macintosh computers is required

Experience with learning management systems

Experience with advanced HTML, Dreamweaver, Flash

Experience in programming eLearning courseware and using SCORM standards



Specific Skills Required:



Written and verbal communication Client Service

Assets: Experience with SABA learning management platform Certification in Defence Learning Network.

Qualifications/Education:
Certificate, diploma, or degree in computer science or other relevant field from a recognized post secondary institution is required;

Minimum of one (1) year experience providing desktop computer support services specifically for PC or Macintosh computers is required;

Current and valid certification in A+, MCP, or MCSE may be required

 

Security clearance required: Secret

Location: Ottawa, Ontario

Work hours: 37.5 Hours

Contract duration: 48 Weeks

 

Languages required: Unilingual English

 

Additional details: REQUIREMENT

The Technical libraries consolidation project requires the services of 1library technician to provide assistance for libraries consolidation and technical information merger to support the project’s activities for a maximum of 9 months.

ACRONYMS

DND - Department of National Defence
CF – Canadian Forces
TRC – Technical Resource Center
LSTL - Louis St-Laurent
ADM (Mat) – Assistant Deputy Minister (Materiel)
DSCO – Director Supply Chain Operations
DGLEPM - Director General Land Equipment Program Management
DGMEPM - Director General Maritime Equipment Program Management
DGAEPM – Director General Aerospace Equipment Program Management
DGMPD – Director General Major Project Delivery
SOP – Standard Operation procedure

BACKGROUND

DSCO is mandated to coordinate the consolidation of 3 ADM (Mat) libraries (DGAEPM, DGMPD and DSCO TRC) to LSTL TRC. Due to the constrained space, CTAT regulation, and merging of three data bases / tracking system, an inventory of all assets and a restructuring process will take place. Furthermore all project activities must be tracked and recorded.

OBJECTIVE
The objective of this contract is to provide the capability to assure an accurate and efficient transfer of assets from the DGAEPM and DGMPD libraries to LSTL TRC. Furthermore, this contract will assist in merging of the data information and tracking system which will allow the consolidated library to properly operate and ready to serve the customers.

SCOPE

The scope of this contract is to provide a capability to identify, classify, update physical and electronic data, implement SOP and prepare the consolidated library to fully functional.

PERSONNEL REQUIREMENTS

ABILITIES/SKILLS

The candidate for library technician advance should be effective in the following:

Ability to work in a team environment
Ability to communicate effectively orally and in writing
Good organization and time management skills

PERSONAL SUITABILITY

The applicant should demonstrate professional work ethics including but not limited to:

Punctuality
Initiative
Flexibility
Judgment
Accuracy and thoroughness
Effective interpersonal relationships
Ability to learn.


TASKS

Organize and analyze existing material and determine what is no longer relevant.
Arrange for the disposal and removal based on national library standards all irrelevant material
Oversee in the development of systems to access library collection
Update consolidated library in the website database and develop search criteria
Prepare, organize material and provide process mapping and produce standard operation procedures
Research and consult with DSCO to select library management information system
Researching information and electronic data processing system in support of the planning, design, development and maintenance of library system and services
Managing system analysis of computerized library systems
Conducting research on telecommunications and information technology which is relevant for the provision of library services
Manage and oversee the development of the library collection
Conducting the development of online resources
Submit weekly reports to the Project Manager on library status.
Submit monthly progress reports to the project Manager on progression and status of activities.

LANGUAGE OF WORK

The language required is English essential, bilingualism would be an asset.

Qualifications/Education:
Certificate, diploma, or degree, archival studies, library science or other relevant field, from a recognized post secondary institution is required;

Completion of a graduate degree in an American Library Association (ALA) accredited Library and Information Science or Library Sciences program is required;

Minimum of ten (10) years of relevant experience is required

 

Security clearance required: Secret

Location: Gatineau, Quebec

Work hours: 37.5 Hours

Contract duration: 32 Weeks

 

Languages required: Unilingual English

 

Additional details: BACKGROUND

Requirements and objectives

Implementation of the Public Works and Government Services Canada (PWGSC) Cost Recovery Planning and Monitoring process and procedures, including the development of the Departmental Revenue Plan and the change management process required to ensure successful implementation.


Background

This Temporary Help Services is required because there is a requirement for additional staff during a workload increase, and there is an insufficient number of public servants available to meet the requirements. Furthermore, a public servant will be absent for a period of time.

The 2009 Audit of Costing and Determination of Fees recommended the Chief Financial Officer (CFO) to provide additional functional leadership to ensure a consistent approach to PWGSC cost recovery practices, including determination of fees. In response to the audit, the Management Action Plan confirmed that PWGSC will exercise monitoring to ensure continued alignment to PWGSC’s Cost Recovery Framework and compliance to the existing Departmental Procedures on Costing, Procedures on Charging and the new Billings Standards. CFO will also sign-off on a Departmental Revenue Plan for purposes of recommendation to the Deputy Minister.

DUTIES

Providing advice and guidance to coordinate the implementation, maintenance and assessment of the departmental cost recovery planning and monitoring processes and procedures, including the Departmental Annual Revenue Plan.
Promoting acceptance of cost recovery practices, processes and procedures, including the change management process required to ensure successful implementation.
Providing advisory services to ensure understanding, implementation and effectiveness of new or revised cost recovery practices submitted through Treasury Board submissions, business cases and Memorandum of Understanding.
Providing advice and guidance to management on all matters pertaining to TBS and PWGSC costing and cost recovery practices, process, procedures, directives and policies.
Providing advisory services to coordinate departmental responses to recommendations of audit committees and to other key initiatives related to costing and cost recovery.


WORKING ENVIRONMENT

The work is performed in a typical office environment subject to surrounding noise and using standard office material and equipment.

MANDATORY CRITERIA (resource must have the following)
Must meet the Minimum Mandatory Qualifications as per THS, Annex “C” of Part A, Statement of Requirement-Classifications (Version 1) available on the THS website http://www.tpsgc-pwgsc.gc.ca/app-acq/sat-ths/classifications-eng.html

MANDATORY CRITERIA

Education and certification:

Secondary school diploma is required
Certificate, diploma, or degree in accounting, finance, commerce or business administration from a recognized post secondary institution is required
Current and valid certification as a CA, CGA or CMA is required

Experience:

Minimum of ten (10) years of experience in costing and cost recovery is required
Minimum of ten (10) years of experience in finance or financial management within the federal government is required
Minimum of five (5) years of experience with implementing government cost recovery practices within the past eight (8) years is required
Minimum of five (5) years of experience with preparing Treasury Board Submissions related to cost recovery within the past eight (8) years is required
Minimum of five (5) years of experience in reviewing and providing advice on cost recovery related business cases within the past eight (8) years is required
Minimum of five (5) years of experience in providing advice on Cost Recovery Frameworks; Treasury Board costing and cost recovery policies, directives and guidelines; and Government financial arrangements and funding options within the past eight (8) years is required

Location of work:

The candidate is required to work onsite and be available for meetings.

Materials and resources:

To mitigate security risk, the candidate will be provided with government furnished equipment and facilities.

Qualifications/Education:
Certificate, diploma, or degree in accounting, finance, commerce or other relevant field from a recognized post secondary institution is required;

Certificate, diploma, or degree in accounting, finance, commerce or other relevant field, at the graduate level, from a recognized post secondary institution may be required;

Current and valid certification as a CA, CGA or CMA is required;

Minimum of ten (10) years of relevant experience is required;

Experience in finance or financial management within the federal government may be required

 

Security clearance required: Secret

Location: Ottawa, Ontario

Work hours: 37.5 Hours

Contract duration: 48 Weeks

 

Languages required: Unilingual English

 

Additional details: PROGRAM ADMINISTRATION - SENIOR:
DUTIES AND CRITERIA REQUIRED

The Directorate of Air Programs (D Air Prog) within the Chief of the Air Force Staff (C Air Force) has a requirement for a Deputy Project Director to support the C Air Force Aviation Life Support Equipment Officer (ALSEO) to staff the Omnibus ALSE Modernization Project #1. There is a requirement for the following type of temporary help to fill this position: Program Administrator, Senior.

Starting date is 3 Jul 12, for a period of 48 weeks.

The duties of the contractor will be as follows:

Task 1 - Prepare project documentation for the ALSE omnibus capital project and sub-projects to include, but not limited to, all Project Director documentation required for PA(Defn) and PA(Impl) submissions (Options Analysis Plan, OA Report, IPCP, PCRA, HLMCs, Project Charter, PORA, SORs, SRB Checklists and presentations). This requires coordination and consultation with VCDS, 1 & 2 Canadian Air Division, DAR and ADM(Mat) staffs and other agencies to ensure alignment between RCAF and DND/CF objectives;

Task 2 – Populate and update the CF Capability Investment Database (CID) with information and documents related to the ALSE omnibus project;

Task 3 – Provide briefing notes, issue analysis and expert advice to Air Force Commanders and Senior Management on a wide variety of ALSE issues and activities including: status of current equipment, capability deficiencies, requirements, ALSE policies, standards and initiatives. The scope of such analysis varies from the provision of briefing notes to prepare senior manager participation at a variety of DND/CF forums to detailed analysis of such topics as Air Force ALSE expenditures and personnel requirements. The preparation and provision of this information is critical to senior management’s ability to validate priorities and to establish the planning framework necessary to meet evolving Air Force requirements and objectives;

Task 4 – When directed by D Air Prog 6-5, represent the Air Force at various ALSE forums in order to influence the development and implementation of DND/CF strategies and policies to reflect RCAF ALSE requirements;

Task 5 – Coordinate D Air Prog 6-5 inputs from the Omnibus ALSE project to the D Air Prog business plan and its integration into the Director General Air Force Development business plan. Determine the strategic impact of ALSE initiatives and deficiencies and coordinate the requisite staff action to ensure their inclusion in the Air Force Level 1 or 2 business plan; and

Task 6 – Assist D Air Prog 6-5 with the staffing of ALSE UCRs, UORs, SOCDs, and MRs.




The required qualifications for the contractor are:

Possess either:

A Masters of Business Administration; or
An engineering degree and aerospace specific specialist training combined with a minimum of 5 years experience in the aerospace domain; or
An Aviation/Aerospace Technologist Certificate (CET) with a minimum of 10 years experience in the aerospace sector; or
A certificate of completion of the Canadian Forces School of Aerospace Studies - Aerospace Systems Course (or equivalent);

Possess a certificate of Project Management or a military qualification for Project Management, or current Project Management Professional certification from the Project Management Institute (PMI);

Possess a minimum of sixty (60) months combined demonstrated experience in a requirements specialist and/or project management role in support of Department of National Defence Capital procurement, National Procurement (NP) or Operational and Maintenance (O&M) procurement projects with budgets of a minimum $1 million in the last ten (10) years; and

Possess a minimum of sixty (60) months combined demonstrated experience with the project management and implementation of ALSE projects in the last ten (10) years including experience in applying Department of National Defence project staffing processes and procedures in accordance with Defence Management System (DMS) guidance and The Project Management Body of Knowledge (PMBOK).

Qualifications/Education:
Certificate, diploma, or degree in a relevant field, from a recognized post secondary institution is required;

Completion of a graduate degree in a relevant field, from a recognized post secondary institution may be required;

Minimum of five (5) years of relevant experience is required.

 

Security clearance required: Enhanced-Reliability

Location: Ottawa, Ontario

Work hours: 37.5 Hours

Contract duration:

 

Languages required: Bilingual

 

Additional details: Experience:

Experience in the provision of administrative and or clerical services.
Experience in Microsoft Word, Excel and Powerpoint.
Experience in the coordination of operations of a work unit involved in providing support services to clients.
Experience in the use of CCM Mercury
Experience in the use of IFMMS

Knowledge:

Knowledge of administrative procedures and policies and the B.F. process
Knowledge of computer software programs such as Microsoft Word and Excel.

Abilities:

Ability to coordinate the effective operations of a work unit to ensure adequate provision of support services to clients.
Ability to establish, monitor and control a filing and BF system.
Ability to communicate effectively orally and in writing.
Ability to plan, organize, set priorities and meet deadlines.

Qualifications/Education:
Successful completion of courses in administration (business, office, public, etc), financial management, business or related field, at the secondary school level or from a recognized post secondary institution, or an acceptable combination of education, training and experience may be required

Minimum of one (1) year of relevant experience is required

 

Security clearance required: Secret & Enhanced Reliability

Location: NCR

Work hours:

Contract duration:

 

Languages required: Bilingual French & English

 

Additional details:
Do you have experience working as an Administrative or Executive Assistant with the Government of Canada?

Do you have experience performing any of the following duties?
• Administrative and clerical support to a ADM or Director
• Managing the daily office operations and coordinating the agenda
• Preparing correspondence, reports, statements and other material
• Translation requests
• Schedule and coordinate meetings
• Clerical support
• Travel arrangements
• Answering the telephone, operating telephone switchboard systems and taking messages
• Organizing meetings, teleconferences and or events
• Data Entry
• Expense Claims
• Performing document and file management functions, including e-filing
• Photocopying, faxing, and scanning documents

Do you have experience using any of the following programs?
• CCM Mercury
• TRECS
• MECS
• SAP
• PEOPLE SOFT
• Travel Access/Claims X
• RDIMS
• VISIO
• BF – Bring forward
• CIMS
• Outlook
• MS Word
• MS Excel

Government departments have a regular need for Administrative Services contracts. If you have answered yes to any of the above please send qualified resumes to stephanie@portagepersonnel.ca

 

Security clearance required:

Location: Aylmer

Work hours:

Contract duration: temp to perm

 

Salary: to be determined

Languages required: Bilingual is an asset

 

Additional details: The ideal candidate will have the following:
• Customs Brokerage certification
• Experience as an Administrative Assistant such as faxing, scanning, reception duties etc.
• Outgoing and enthusiastic personality
• Works well within a team
• Career oriented
• Strong data entry skills
• Proficient computer skills including MS Office
• Bilingualism is an asset
• Be willing to grow with the company

Qualifications/Education:
Successful completion of courses in administration (business, office, public, etc), financial management, business or related field, at the secondary school level or from a recognized post secondary institution, or an acceptable combination of education, training and experience may be required

Minimum of one (1) year of relevant experience is required